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Mission: To manage procurements in compliance with Handicap International's internal regulations, monitoring of on-going procurement processes, works and services, Management of suppliers, contracts' filing and management, updating of procurement files,

Reports to: Sr. Logistics & Admin Manager

Responsibilities includes, but not only limited to:

Responsibility: Implementing management of the procurement chain

Aim: To cover the programme's needs for materials, equipment and services

Benchmarks: compliance with supply management procedures, security of supply;

quality of purchases/invitation to tender; quality of the transport of merchandise; quality of stock management; regularity and pertinence of updates to the supplier data base, quality of the monitoring of

Purchase and Service Requests; project team’s satisfaction with the management of purchases

Activities:

· Making purchases in accordance with procurement procedures and plans

Monitoring Purchase and Service Requests

· Carrying out or ensuring the physical management of stocks and storage facilities

· Managing the local and regional transport of merchandise and customs clearance procedures

· Managing the logistical  organisation of seminars and training for the programme

· Training the project teams in purchasing tools and procedures

· Analysing the local market and updating the supplier database

· Ensuring the availability of information on procurements for staff

· Update the supplier database

Responsibility: Record Keeping and Filing

Aim: To keep the proper record of all procurement and all logistics files, Archiving of all procurement data

Benchmark: Up to date and proper filing system in place

Activities:

· Keep up to date stock record, Monthly follow-ups

· Keep record of all procurement; updating and maintaining of Procurement/Supply Follow-Up report

· Generating Purchase Requests;

· Issuing Purchase Orders for supplies

· Close coordination with Admin/HR department for replenishment/purchase of supplies, stationery and other items as per request

· Keep and maintain proper filing system of logistics and procurement department

Responsibility: Store/Warehouse Management

Aim: To keep track of all store/stock items, management of store/warehouse 

Benchmark: Up to date record of all items, equipment, and proper filing system in place

Activities:

· Keep up to date record of store/warehouse

· Proper management of the store/warehouse

· To do donations and destructions and maintain proper filing

· Update Inventory File/EMC accordingly per IN/OUT

Responsibility: Managing stock, office supplies, utilities,

Aim: To keep track of stock and supplies, Replenishment of stock and supplies,

Benchmark: Up to date stock list, timely replenishment of supplies, Utilities are paid and recorded, Up to date       and proper filing system in place

Activities:

· Keep up to date stock record, Monthly follow-ups of stock;

· To properly record office supplies;

· Purchase and Replenish office supplies accordingly as per requirements and needs;

· Generating Purchase Requests;

· Issuing Purchase Orders for supplies

· Keep and maintain proper filing system of logistics and procurement department

 Specific missions

Technical competencies

Level 

LOGISTICS

 

Managing the supply chain

Autonomous

Stock management

Autonomous

Procurement Management

Autonomous

Management of customs clearance procedures

Autonomous

Management of technical equipment

Autonomous

Vehicles management

Autonomous

General services management/IT

Autonomous

Cross-cutting competencies

 

LANGUAGES

English: Intermediary 1

OFFICE AUTOMATION

 

Autonomous on basic

functionalities:

-Operating system

-Word

-Excel






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