Admin and Logistic Assistants

Relevant Experience and Education:

• Bachelor Degree
• Three years’ experience in Administration setup.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge files management, transcription, and other administrative procedures.

Job Description:

• To ensure that log books are properly maintained and monthly records are available at Head Office level.
• To keep proper record of Petrol Pumps (if any) guest houses (if any).
• To keep proper record of travel authorization forms duly signed from all concerned.
• To immediately inform all the concerned if any change occurs in Travel status.
• To ensure that all security measures have been taken at ware house level and in vehicles.
• To make sure that drivers are well trained and first aid box etc are up to date in all vehicles.
• To coordinate with Admin team for proper tagging of all new supplies.
• Before delivery of goods/equipment’s to different locations make sure that it has been booked in stock register.
• Ensure proper handing taking before deliver the goods/equipments.
• Responsible for the overall function of Admin at field level.
• Records all incoming and out-going letters and documents.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure attendance register maintain it on daily bases, keep the leave record of staff and share it with HR Manager on monthly bases.
• Make sure the compilation of Personal file of field staff in all contexts.
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
• Responsible to negotiate service agreements with vendors.
• Any other task assigned by the supervisor.