Administration & Finance Associate in Strengthening Participatory Organization

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Relevant Experience & Qualification:

Minimum 02-05 years, relevant experience a non-profit organization in the accounts & admin section
Substantial experience in managing administrative issues in an NGO
BBA/MBA Finance

COMPETENCIES & SKILLS:

Having the technological skills necessary to perform data entry, manage team calendars, and create reports.
Experience of working with multi donor funded system.
Handling incoming correspondence from suppliers, vendors or partners in a timely and professional manner.
Organizing team schedules, events, and files with a system that makes sense for everyone.
Have good time management skills.
Prioritizing tasks in order of importance or planning out processes.
Multi-tasking, analytical & critical thinking.
Sensitive to organization values and principles
Clear and concise verbal and written communication skills in English and Urdu, including effective presentation skills
Proficient in MS-Office, email communication

Job Description:

Maintain contact lists
Assist finance & admin specialist in preparing reports
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Handle sensitive information in a confidential manner
Develop and update administrative systems to make them more efficient
Maintain up-to-date employee holiday records
Coordinate with and report to senior management
Responsible to maintain and update the personnel files at regional level
Facilitate the recruitment and performance evaluations process at the regional level
Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit
Oversee the submission and settlement of health insurance claims of staff to the HR unit
Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
Prepare and update inventory status report and submit to finance & admin specialist – Quetta.
Follows SPO administrative policies and procedures and ensure the implementation accordingly

Please note:

Candidate who tries to influence the recruitment process will be automatically disqualified. Women and minority candidates are particularly encouraged to apply

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