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Relevant Experience & Qualification: 

  • Minimum 02-05 years, relevant experience a non-profit organization in the accounts & admin section
  • Substantial experience in managing administrative issues in an NGO
  • BBA/MBA Finance

COMPETENCIES & SKILLS:

  • Having the technological skills necessary to perform data entry, manage team calendars, and create reports.
  • Experience of working with multi donor funded system.
  • Handling incoming correspondence from suppliers, vendors or partners in a timely and professional manner.
  • Organizing team schedules, events, and files with a system that makes sense for everyone.
  • Have good time management skills.
  • Prioritizing tasks in order of importance or planning out processes.
  • Multi-tasking, analytical & critical thinking.
  • Sensitive to organization values and principles
  • Clear and concise verbal and written communication skills in English and Urdu, including effective presentation skills
  • Proficient in MS-Office, email communication

Job Description:

  • Maintain contact lists
  • Assist finance & admin specialist in preparing reports
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Handle sensitive information in a confidential manner
  • Develop and update administrative systems to make them more efficient
  • Maintain up-to-date employee holiday records
  • Coordinate with and report to senior management
  • Responsible to maintain and update the personnel files at regional level
  • Facilitate the recruitment and performance evaluations process at the regional level
  • Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit
  • Oversee the submission and settlement of health insurance claims of staff to the HR unit 
  • Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
  • Prepare and update inventory status report and submit to finance & admin specialist – Quetta.
  • Follows SPO administrative policies and procedures and ensure the implementation accordingly 

Please note:

Candidate who tries to influence the recruitment process will be automatically disqualified. Women and minority candidates are particularly encouraged to apply






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