Program Officer (Procurement)

Job Title:

Program Officer (Procurement)

Location:

Islamabad

Department:

Procurement

Reporting to:

Team leader

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Position Objectives:

Responsible for the overall procurement management of the project, including the processing of payments, maintenance of records and adherence to SoPs and budgets.

Specific Duties, Responsibilities, and Accountabilities

• Responsible for overall management of the Procurement
• Prepare and float RFQ, Prepare Bid and ensure Correspondence with suppliers
• Ensure Vendor Management, Contract Management, Negotiations with the vendors
• Ensure that the PRs are processed and being approved from all the required levels
• Check the timelines and report if not realistic
• Update and track procurement on daily basis
• Maintain the data of vendors
• Ensure that procurement process is being properly followed
• Coordination for publishing tender notice
• Coordinate with suppliers for smooth execution of orders
• Coordination with Technical person for technical evaluation where applicable
• Supplier premises inspection
• Issuance of PO
• Preparation of agreement
• Ensuring execution of order as per contract
• Delivery coordination
• Pre shipment inspection
• Posting the DN
• Inventory Management
• Calculating the penalties
• Follow up for documents required for invoice processing
• Follow up for vendor payments with Finance department
• Maintaining procurement records
• Provide support in internal and external audit

Education

• Masters/ 16 years education in Supply Chain Management or related field from HEC recognized Institution/ University  
• Any Certification in Procurement Management would be added value

Experience

• 3 years professional working experience with humanitarian/ rescue and relief organization
• Experience in Red Cross Red Crescent Movement will be an advantage
• PRCS Volunteers having required qualification, experience and skills will be preferred     

Skills/Knowledge

Good command on MS Office

Age Limit

Maximum age limit 45 years

Travelling

Flexibility to travel to conduct field visits to support district teams