Finance & Admin Assistant

Position: Finance & Admin Assistant

No. of Post: 02

Location:   Swat & Chitral

Major Responsibilities:

• Maintain all financial systems for the district office and ensure full compliance with PRCS financial Policies and Procedures.
• Manage all bank and cash payments.
• Ensure that minimum supporting documentation is attached/provided with all the vouchers
• Preparation and maintenance of Vouchers and ledgers.
• Preparation of bank reconciliation at the end of each month and when required.
• Maintenance of Assets register, and Vehicle Iog books.
• Withdrawals and transfer of funds from banks.
• Preparation of monthly financial report of district office and its further submission to PHQ finance, including scanned versions of all the transactions.
• Record and monitor all bank and cash transactions in financial data base.
• Generation of all projects variance reports.
• Travel to field as per requirement.
• Maintenance and Updation of the District finance filing system.
• Maintaining parties ledger, staff advances, Operational advances & Staff OPD record.
• Assist in procurement of items to District Branch and PHQ.
• Issuing of working / Operational advance to staff as per PRCS Polices.
• Maintenance of staff Time Sheets and attendance record.
• Support to District Branch in logistics and administration.
• Maintenance of District Office assets as per PRCS policies.
• Maintenance and updation of District staff personal files and staff database on regular basis.

Reporting

Finance & Admin Assistant  will report directly to District Secretary and PHQ Finance and Administration Officer.

Education & Qualification:

• Master Degree in Management / MBA / Finance or equivalent.
• Minimum 2-3 years’ work experience required in relevant areas of work in development sector.
• Maximum Age is 50.