Purpose of Job:
To be responsible to Assist Senior HR/Admin Officer for HR management and office administration Islamabad office and roll out in field office under the supervision of Operations Coordinator.
Job Activities:
- Facilitate Senior HR/Admin Officer in the recruitment and Orientation of new staff.
- Ensure the accurate filing related to HR and Admin of Organization Pakistan programme.
- Incoming and outgoing correspondence record and general documents files in accordance with Organization filing guidelines.
- Ensure the timely and accurate flow of information for the Islamabad office including incoming and outgoing emails, faxes, and visitors.
- Maintain up to date information on the status/whereabouts of employees
- Ensure the accurate filing and maintenance of all Islamabad office based incoming and outgoing faxes and general correspondence
- Work as petty cash custodian and manage petty cash payments as per organization Policy and Procedure.
- Supervise Kitchen and cleaning staff for Islamabad office.
- Take care of staff locators and stay arrangements.
- Assist Senior HR/Admin Officer in payroll preparation.
- Ensure Staff personal files are maintained properly and regularly updated.
- Ensure Time sheets are verified against leave records and reported to finance for any changes.
- Maintain Leave record of Islamabad Staff
- Ensure that all the leaves are properly recorded and are in accordance to the time sheets submitted.
- Ensure that staff Medical claims are reviewed and forwarded to medical insurance company in time.
- Participate in the recruitment of new staff for emergency.
- Ensure initial short listing of CVs.
- Prepare and coordinate test and interview schedules and inform potential candidates.
- Ensure that personnel files for all staff are actively maintained, up-to-date, and in accordance with organizational personnel policies.
Job Specifications
• Have Master’s Degree preferably with specialization in HR
• Minimum 1-2 years’ experience in relevant field.
• Fluent in writing and speaking English and Urdu
• Proficiency in using Internet, Microsoft Word, Excel & Outlook.
• Ability to work in team
• Ability to use own initiative
• Strong organizational, administrative & work prioritization skills
• Ability to remain calm and to be diplomatic
• Team working, flexibility and relationship building skills
• Problem solving skills in day-to-day and crises situations
• Show complete discretion in all matters concerning Islamabad staff.
WE ARE EQUAL OPPOTRTUINTIES EMPLOYER.