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JOB TITLE:                     Admin Manager

REPORTS TO:               Project Director

LOCATION:                  Islamabad


Position Objective

Admin Manager will be responsible to look after overall administrative management under supervision of Project Director

Job Responsibilities

  1. Manage events including training venues/ booking of rooms for accommodation at hotels for national personnel/ international experts, training participants and project staff as and when required
  2. Organize/ co-ordinate logistics management of trainings
  3. Follow up with suppliers for timely submission of quotations
  4. Coordinate with requester/ vendor for finalization of specifications before issuance of RFQ's
  5. Follow up with suppliers for timely completion of work orders
  6. Coordinate and process service contracts for office equipment i.e. generator, photocopier, fax and telephone exchange, etc.
  7. Arrange and process printing material for meetings/ trainings
  8. Processing all invoices from the vendors, service providers, consultants for procurement/ services rendered.
  9. Ensure completion of support documents before submission of invoices to finance for payment.
  10. Disburse per diems to meeting participants on a need basis.
  11. Maintain office petty cash
  12. Monitoring vehicle maintenance / repair / fuel consumption.
  1. Look after office building, equipment maintenance and maintain record of office inventory including furniture, equipment and devices in field and provincial offices
  2. Any other task assigned by the supervisor

Job Specifications

Education: Master’s degree in business administration or related discipline

Work Experience: 5 years of relevant experience; experience of working with international donors will be preferred