Main Responsibilities & Tasks:
1 Financial Operations Core Office
- Ensure the correct allocation of income and expenditures to relevant programs and projects.
- Ensure the closing of books of accounts on monthly basis.
- Reviewing the books of account on monthly basis to ensure the complete picture of financial position and avoid any deviation from budget or standards.
- Authorizing the Journal vouchers on day to day basis.
- Ensure the month end adjusting entries of prepayments and other accruals for closing of books of accounts.
- Checking, approving and authorizing payment vouchers as per the authority matrix.
- Monitoring the timely disbursement of payments and manage the availability of funds.
- Monitoring the accounts payable and analysis and follow up on payables and their ageing.
- Monitoring the account receivables and ensure the timely collection of MSA/Honey and other receivables.
- Approving bank and cash receipt vouchers.
- Monitoring timely deposits in bank accounts.
- Ensuring the preparation of Bank Reconciliation statements on monthly basis.
- Analysis and follow up on receivables and their ageing.
2 Financial Operations of Regional Offices
- Oversee the accounting systems of Regional Offices
- Ensure the closing of books of account timely for reporting purposes.
- Ensure the availability of Funds for operations in Regions.
- Ensure the compliance with accounting policies and accounting standards.
- Ensuring the adjusting entries of month end accruals.
- Monitoring visits to strengthen the FMIS and accounting systems in Regions.
- Ensuring the preparation of bank reconciliation statements on monthly basis.
3 Budgeting and Planning
- Assist the Team Leader/ Country Director and other senior management in the development and drafting of project proposals, preparation of Foundation’s operating plans / budget.
- Providing the formats and ensure the timely completion of the process.
- Prepare Finance Departments Budget.
- Controlling the budget vs actual expenditures and revenues.
4 Internal Controls
- Develop and formulate policies and procedures; implement financial and accounting processes and controls for all accounting functions including treasury management, payroll, accounts payable, purchasing and receivables/donations and improve delivery through monitoring controls.
- Ensure implementation of authority matrix.
- Authorizing purchase requisition and Purchase Orders as per the authority matrix
- Regular review and implementation of Financial Policies.
- Ensuring the Compliance with Accounting and Auditing Standards.
5 Tax Matters
- Submission of Monthly, Quarterly and Annual tax returns.
- Ensure the compliance with Income Tax Ordinance 2001.
- Responding the queries of suppliers and other stake holders in tax matters.
6 Annual Audit
- Coordination with external auditors for statutory audit of the organization.
- Preparation of Audit files.
- Providing the information/documents required by the auditors during the annual audit.
7 Financial Reports
- Submit weekly, bi-weekly, monthly, six-month and annual reports to Director Finance/CFO discussed in the staff meetings.
- Preparing the monthly financial reports of donor funded projects.
- Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls for all cost centers including regional offices.
- Assist Director Finance/CFO in preparation of monthly management financial reports.
8 Other Financial Responsibilities
- Forecast and manage cash flow requirements, investment of available funds keeping in view on going operational and program requirements.
- Train individuals working in the financial department and share experience with them to prepare them to fill in this position when/if vacant.
- Any other tasks assigned by Deputy Director Finance/Dir Finance.
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