Project Coordinator

Relevant Experience:

• Experience: Must have 3 Years of experience
• Qualifications: Master Degree 16 year Education (Preference Master in Sociology)

 Skills and Abilities:

• Strong communication skills. 
• Organizational skills, including an ability to work independently and take initiative.
• Excellent computer skills (MS Publisher, MS Word and Excel)
• Management Skills
• Budget skills
• Reporting skills
• Good Monitoring and Evaluation skills
• Accountability Skills
• Coordination Skills
• Good analytical skills and attention to detail. 
• Flexible, highly motivated self-starter.
• Fluency in written and spoken  English, Urdu and Pashto required

Job Description:

• ·Responsible for overall supervision of the project activities.
• ·Design and executes project work plans to meet the goals and objective of the project.
• ·Identifies resources needed and assigns individual responsibilities.
• ·Responsible to Submit Narrative and Financial Report not later than 25th of the every month.
• ·Ensure good coordination with all stakeholders, Civil Military Liaison Office, DCO office, PDMA office, FDMA local administration and local community.
• Conduct orientation sessions for properly orient the staff about overall objectives and activities of the project as per approved proposal.
• Develop Project Plan and consultation with the team, with the assigning of roles and responsibilities against the activities of the project as per approved proposal.
• Sharing of communication check list with the staff and follow ups for ensuring its implementation in the field activities.
•  Responsible for planning, program design, and to ensure its proper implementation at the field level.
•  Monitoring visits to field and to provide technical support to field staff.
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•  To develop linkages with other key players working in the field.
•  Submission of weekly, monthly and quarterly report to Head Office.
• To provide day to day guidance to project staff.
• Provide guidance for the field level activities and facilitate staff for implementation and issues resolution.
• Supervise  staff for the Broad Based Community meetings and Mobilization in selected Villages and establishment of  village organizations on each village level
•  Supervise the process of identification/verification of Sites for Rehabilitation as per the agreed criteria in the approved proposal.
• Supervise monitoring team for conducting baseline survey, end line survey and ensure proper data entries.
• Liaise with the Head Office programme management for the implementation of project activities.
• Share progress of on-going activities of the project and future plans in line with the project plan with the Head Office with required support if any.
• Share and finalize the programme documents (formats) for required compliance in consultation with the Head Office programme Management.
• Develop project presentation, project introduction  and other project orientation and visibility matter for staff, visitors and general stakeholders
• Liaise with Manger Admin and Logistics, Manager Finance, M&E, HR in Head office to take support in order to make project activities as per budgeted.
• For the submission of financial reports to the donors, ensure timely sharing of financial data with the Head Office.
• Facilitate team in developing agenda points for the coordination level
• Oversee organizational assets and ensure efficient and effective use of resources
• Display Banners for the contact details of complaint mechanism in project areas at prominent locations
• Share with community / beneficiaries about complaint handling mechanism and give them proper guidance about the ways / means of sending complaints.
• Ensure availability of complaint boxes & complaint forms at project office and main locations in project area
• Provide full cooperation and support to team handling project related complaints
• Guide the complainant if he/she needs any assistance about the systems
• Must be responsible for conflict management and resolves issues in a timely manner.
• To make sure that all targets are achieved in time and with quality.
• Responsible for all operations related activities at the District level.
• Assess the staff capacity to perform their duties efficiently and identify the areas of improvement.
• Share the need of sessions for the capacity building of the staff areas of improvement with the management.
• Identify the topics/ contents of the areas of staff improvement and suggests Management for the on job capacity building.
• Ensure that project activities are in accordance with norms and standards of donor & Org, as well as according to available budget lines and limitations.
• Keep programs head and program Manager in loop while taking any decision.

• Make sure project legal documents are completed and signed.
• Holds regular status meetings with project team.
• If there is any issue raised regarding staff deal it professionally keeps HR in loop.
• Identifies opportunities for improvement and makes constructive suggestions for change. 
• ·Helps team execute career development plans.