ACF Pakistan is a humanitarian non-governmental organization. Due to the unique nature of relief activities, the exact duties of the employee and the working schedule may be subject to temporary variations. All employees are requested to demonstrate flexibility.
This job description may be subject to permanent modifications following the evolution of the activities. These modifications will be defined and discussed between the employee and ACF Pakistan.
Job Description:
OBJECTIVES
To ensure the Community Management of Acute Malnutrition (CMAM) nutrition programme is successfully implemented according to approved donor and government agreements; and that the human, material and financial resources of the project are well managed in line with ACF financial, grant management and other approved guidelines.
- Objective 1: Ensure the effective implementation of program activities and team management
- Objective 2: Supervise treatment activities at OTP, SC and SFP
- Objective 3: Nutrition supplies, equipments and stock management
- Objective 4: Meeting and coordination with the relevant stakeholders
TASK & RESPONSABILITIES
Objective 1: Ensure the effective implementation of program activities and team management Activities:
- Ensure the implementation of activities defined by the Program Manager in coordination with the Logistics and Administration departments
- Develop plan of work for OTP, SC and SFP activities according to the expected progress of the project
- Evaluate and update project needs (HR, financing, logistics)
- Liaise with concerned government authorities and ensure the programme strategy, objectives and activities are understood and agreed and appropriate communication channel is in place
- Ensure sound monitoring of program activities, linking with PQA units and Surveillance team at field level
- Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents
- Compile and submit weekly, bi-weekly and monthly routine CMAM reports
- Involve in the preparation of key IYCF and health messages in reference to the existing health and nutrition education materials
- Organize regularly evaluation meetings of team members
- Organize monthly meetings with the team and report the outcome to the head of the programme
- Keep an updated register of the staff (absences, overtime)
- Supervise the daily and monthly reporting by the teams
- Help the IYCF, OTP, SC and SFP team in any task when required
Objective 2: Supervise treatment activities at IYCF and CMAM Activities:
- Supervising admission of patients to OTP, SC and SFP
- Supervising treatment and progress of patients
- Ensuring IYCF education is disseminated to the target beneficiaries
- Ensuring adherence to and respect of current protocols
- Analysing nutrition situation and prevailing trends
- Compiling statistical data and draft appropriate reports on activities
- Document lessons learned and best practices at the project level
Objective 3: Nutrition supplies, equipments and stock management Activities:
- Checking that all the supplies are listed in the register
- Participate in the follow-up of supplies consumption and orders
- Ensuring that stock levels are sufficient for the functioning of SFP, SC and OTP (weekly, monthly or quarterly)
- Make monthly physical inventory of all nutrition supplies
- Raising relevant requests for supplies and stock well prior in time to prevent exhaustion of stocks and supplies for interventions.
Objective 4: Meeting and coordination with the relevant stakeholders Activities:
- In liaison with the programme manager, establishing network with the other actors in the area
- Develop productive working relationships with Government, Non-Governmental institutions and other project partners
- Establishing linkage with community leaders and representatives
- Participate in the relevant cluster meetings and other related forum at district or provisional level as and when requested by the PM
- Conduct regular meetings with other program staffs to discuss and document lessons learned
- Assist in organization of project workshop, trainings and seminars, including preparation of short reports
ADDITIONAL RESPONSIBILITIES
- This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
- Inform the Program Manager of any professional problems encountered
- Conduct all duties in a professional manner following ACF Pakistan staff regulations and charter
- Ability to handle multiple tasks on an on-going basis, and adapt to a shift or change in priorities, including the ability to work a flexible work schedule as needed to meet deliverable deadlines
- Organize training courses
- Draft agendas and record minutes of staffs meetings and answer office correspondence
QUALIFICATIONS AND SKILLS REQUIRED
Essential:
- Excellent writing skills with the ability to produce project documents
- Ability to plan and organize work independently with appropriate follow through while paying close attention to detail and show initiative in completing tasks and projects in a timely manner
- Ability to read and abstract information from a variety of formats
- Supervisory and managerial skills with proven ability to manage a demanding workload
- Training provision and teamwork abilities
- Programme experience in the field of nutrition/health is advantageous
- Previous experience working for NGOs an asset
Desirable:
- A minimum of Bachelor Degree in nutrition or relevant field with at least 2 years of practical work experience in humanitarian operation and preferably Masters Degree with 1 year experience
- Computer literate, especially MS Word and Excel
- Good knowledge of written and spoken Local and English languages
- Familiarity with program area is highly desired