EXECUTIVE SECRETARY

ORGANIZATIONAL CONTEXT

The Pakistan Centre for Philanthropy (PCP) is a nonprofit public service organization with a mandate to promote the volume and effectiveness of philanthropy for development in Pakistan.

REPORTING RESPONSIBILITIES

The Executive Secretary will directly report to the Executive Director PCP.

JOB PREVIEW

The Executive Secretary provides assistance to the Executive Director in all secretarial and administrative issues.

JOB DESCRIPTION (TOR’S)

1. Maintain agenda for ED and assist in planning appointments, board meetings, conferences etc.
2. Attend meetings and keep minutes.
3. Receive and screen phone calls and redirect them when appropriate.
4. Handle and prioritize all outgoing or incoming correspondence (emails, letters, packages etc.)
5. Make travel arrangements for an Executive Director.
6. Handle confidential documents, ensuring that they remain secure.
7. Prepare travel approval / expense report and provides assistance in bookkeeping.
8. Monitor ED’s office supplies.
9. Maintain electronic and paper records, ensuring information is organized and easily accessible
10. Conduct research and prepare presentations or reports as assigned.

REQUIRED COMPETENCIES

1. Proven experience as executive secretary or similar administrative role.
2. Proficient in MS Office, (Word, Excel & PowerPoint), Shorthand typing.
3. In-depth knowledge, of office management and basic accounting procedures as well as technical

      The vocabulary of the relevant industry.

1. Familiarity with basic research methods and reporting techniques.
2. Excellent organizational and time-management skills.
3. Outstanding communication and negotiation abilities.
4. Integrity and confidentiality.

MINIMUM EDUCATION & EXPERIENCE

1. Graduation / MA / Masters from any HEC recognized reputed University of Pakistan. 

Industry:                         N.G.O./Social Services

Total Position:                1

Job Type:                        Contract (Two Years)

Department:                   General

Job Location:                  Islamabad

Minimum Education:      Graduation / MA

Career Level:                  Officer

Minimum Experience:    5 – 7 Years

Apply By:                         October 31, 2016

Posted On:                       September 30, 2016

Email:                              [email protected]

Postal Address:               31-Mauve Area, RDF Centre, Near NHA Building Sector G-9/1, Islamabad