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Background: The position is for an international development project working to deliver social infrastructure across Pakistan.

Position Summary:

This role is responsible for assisting Human Resources and administration department in their day to day tasks.

Administration:

Aid the Senior Office Manager in performing routine administrative tasks of maintaining inventory record, petty cash management, arrange office meetings, filing records, book keeping; and manage internal/external correspondence.

Human Resources tasks:

Assist HR Director and HR staff at the Head Office in recruitment, collection of timesheets and leaves, maintaining HRIS and insurance data, and conduct brief orientation for the new employees about the company policies and procedures.

Location: Lahore

Reporting and Supervision: This position reports to Sr. Office Manager and HR/Admin Director.

Specific duties and responsibilities include but are not limited to:

  • Establish good interpersonal relationships with all the employees and stakeholders.
  • Ensure that the general office administration in the office runs smoothly
  • Ensure that all the equipment, assets and premises of the office are in a good condition and ensure maintenance, repairs, safety and security of the same
  • Maintain Inventory Record and ensure appropriate record keeping
  • Arrange office meetings and functions
  • Ensure that the office premises is always kept neat and clean
  • Manage Support Staff.
  • Manage petty cash. Purchase and check monthly grocery and Stationery for the office.
  • Supervise the log book maintenance for generator installed and generate monthly fuel consumption reports to analyses the efficiency of this generator.
  • Maintain official correspondence files and records and prepare letters on request from management.
  • Manage all bill payments (Electricity, PTCL, Sui Gas, Cable, TCS, Nestle water)
  • Perform all other work related duties as assigned by the Line Manager and functional manager.
  • Assist in Recruitment including Interview Scheduling, follow ups, Informing about the interview status, preparing interview files, basic paper work.
  • Collection of new hires documents.
  • Making sure staff have the basic orientation to know about the working culture, norms and procedures of the company. Also write brief introductions of the new joiners.
  • Updating HRIS and insurance sheets
  • Assist in processing health claims of provincial/district employees.
  • Collection of timesheets and leave forms from Provincial and district staff.
  • Coordinating employees’ data to head office as and when required. (Exit checklists, Business cards, and employee cards, insurance).
  • Perform all other work related duties as assigned by the Line Manager and functional manager.
  • Provide accurate and timely activity based reporting as per project SOPs: weekly, monthly, quarterly etc.
  • Provide informative, timely and effectively presented written reports/numerical data as required.
  • Maintains HRIS and Admin Data

Minimum Qualification and Experience required:

  • At least 2 year experience working as an HR and administrative officer for an international organization.
  • Bachelors or Master’s Degree in HR or equivalent.
  • Skillful in interpersonal, time management, communication, and problem solving skills
  • Very good computer skills on internet, MS office
  • Experience in team working
  • Able to work under pressure and deadline
  • Be willing to occasionally travel for work, as required.
  • Knowledge of MS Office (MS Word & MS Excel in particular).