Roles and Responsibilities:
Logistics Operations:
- Provide the technical oversight, management of support to, delivery of, and implementation of, all logistics support systems according to International Medical Corps and donor’s Logistics policies and procedures.
- Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with International Medical Corps policies and procedures, in a transparent, accountable, efficient and cost effective manner.
- Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Facilitate field site procurement planning process along with project staff, supervise or carry out procurement processes, identify, and facilitate the implementation of Blanket Purchase Agreements and ensure that open and free competition for procurements is adhered too.
- Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
- Proactively manage the tracking of all medical supplies, NFI, equipment, materiel and food in transit, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
- Manage the capture of pipeline information, and the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to the end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, International Medical Corps, and project partners.
- Manages all matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms. etc) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded.
- Manage all communications to ensure that equipment’s are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately.
- Maintain accurate filing systems, with documented and supported records of actions for audit purposes. Contribute to weekly, monthly and quarterly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
- Flexible and manage time accordingly, to be prepared to tackle other tasks commensurate with role, and level of experience, at short notice.
Emergency Response:
- Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission. Work to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs to include assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required.
- Maintain flexibility to take on added responsibilities as and when needed.
- Lead the support teams in the operations area if when required.
- Build the capacity of the newly hired support teams and regularly provide on the job training.
Security:
- Ensure application and compliance of security protocols and policies.
- Liaise with security personnel on security-related transport issues, such as booking in/out etc.
- The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
Compliance & Ethics:
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to the staff and to partners and requires them to adhere to these values.
Minimum Qualifications:
Required Experience & Qualifications
- A university degree in any social sciences disciple.
- Minimum of Four (4) years professional experience in Logistics.
- Will have excellent communications skills, both oral and written.
- Strong interpersonal and presentation skills.
- Extremely flexible, and have the ability to cope with stressful situations and frustrations.
- Computer proficiency is a Must.
To Apply:
For immediate consideration, please apply online through Brightspyre. Last date for submission of applications is July 13, 2016.