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Relevant Experience:

Master Degree in Social Sciences/Public Administration from a recognized university with minimum of 5 to 8 years of relevant experience of short term donor assisted projects.

Job Description:

Admininstration Manager will report to the Director Finance and Administration on all Administrative related matters, and will manage support staff, Logistics and administrative staff members. 

Tasks:  

  • CMP Karachi Admin functions, providing contractual, logistical, procurement, financial, administrative support to the CMP regional team, staff and partners, in support of CMP goals.
  • Provides consistent, accurate reporting and data on operational & financial activities, including weekly, monthly, basis reports to respective line manager in Karachi office.
  • Manage the entire process of planning, procurement, inventory control, transportation, warehousing and distribution.
  • Ensure compliance with legal guidelines, contracting principles, and cost effective constraints.
  • Help design and maintain a comprehensive record-keeping and monitoring system for all procurement carried and handover to requester.
  • Ensure all tracking of vehicles movement, maintenance as per CMP policy  
  • Ensure the maintenance of general administrative files including all internal and external correspondence, contracts, and appropriate subject files.  Ensure confidentiality of sensitive files.
  • Supervise and ensure appropriate reception and direction of all visitors and callers.
  • Ensure that the office is adequately equipped with necessary supplies and equipment.
  • Ensure that all office equipment, are kept in optimum working order, through correct usage and periodic maintenance; negotiate maintenance and repair contracts, maintain updated inventory record of all IRD fixed and movable assets.
  • Identify appropriate office and staff housing facilities, as needed and requested; prepare contracts for the rental of facilities, as requested.
  • Ensure the cleanliness and maintenance of housing and office facilities and their grounds; oversee the supervision of facilities staff including cleaners, cooks, gardeners, maintenance staff, and contracted labor.
  • Supervising staff to organize travel arrangement for IRD international and local staff whenever requested 

Competencies/Leadership Behavior:

  • Knowledge and understanding of all local area, norms, traditions of the area.
  • Knowledge and understanding of Administrative  policies and standards
  • Capacity to deliver projects to agreed parameters.
  • Ability to adapt and work effectively with diverse teams often-in difficult situations.
  • Demonstrate approach to work that is characterized by commitment, motivation, energy and flexibility.
  • Ability to relate to people from diverse cultural backgrounds and establish good working relations.
  • Ability to credibly represent IRD Pakistan to all stakeholders.
  • Ability to work calmly under pressure and to tight deadlines.