Relevant Experience:
Master Degree in Social Sciences/Public Administration from a recognized university with minimum of 5 to 8 years of relevant experience of short term donor assisted projects.
Job Description:
Admininstration Manager will report to the Director Finance and Administration on all Administrative related matters, and will manage support staff, Logistics and administrative staff members.
Tasks:
- CMP Karachi Admin functions, providing contractual, logistical, procurement, financial, administrative support to the CMP regional team, staff and partners, in support of CMP goals.
- Provides consistent, accurate reporting and data on operational & financial activities, including weekly, monthly, basis reports to respective line manager in Karachi office.
- Manage the entire process of planning, procurement, inventory control, transportation, warehousing and distribution.
- Ensure compliance with legal guidelines, contracting principles, and cost effective constraints.
- Help design and maintain a comprehensive record-keeping and monitoring system for all procurement carried and handover to requester.
- Ensure all tracking of vehicles movement, maintenance as per CMP policy
- Ensure the maintenance of general administrative files including all internal and external correspondence, contracts, and appropriate subject files. Ensure confidentiality of sensitive files.
- Supervise and ensure appropriate reception and direction of all visitors and callers.
- Ensure that the office is adequately equipped with necessary supplies and equipment.
- Ensure that all office equipment, are kept in optimum working order, through correct usage and periodic maintenance; negotiate maintenance and repair contracts, maintain updated inventory record of all IRD fixed and movable assets.
- Identify appropriate office and staff housing facilities, as needed and requested; prepare contracts for the rental of facilities, as requested.
- Ensure the cleanliness and maintenance of housing and office facilities and their grounds; oversee the supervision of facilities staff including cleaners, cooks, gardeners, maintenance staff, and contracted labor.
- Supervising staff to organize travel arrangement for IRD international and local staff whenever requested
Competencies/Leadership Behavior:
- Knowledge and understanding of all local area, norms, traditions of the area.
- Knowledge and understanding of Administrative policies and standards
- Capacity to deliver projects to agreed parameters.
- Ability to adapt and work effectively with diverse teams often-in difficult situations.
- Demonstrate approach to work that is characterized by commitment, motivation, energy and flexibility.
- Ability to relate to people from diverse cultural backgrounds and establish good working relations.
- Ability to credibly represent IRD Pakistan to all stakeholders.
- Ability to work calmly under pressure and to tight deadlines.