JOB DESCRIPTION
JOB TITLE: Project Assistant
LOCATION: Islamabad with field travel
DEPARTMENT: Emergencies
SALARY: 45,000
RESPONSIBLE TO: Snr Manager Emergencies
CONTRACT LENGTH: 1 year with possible extension
JOB PURPOSE
The Project Assistant is responsible for assisting Snr. Manager Emergencies in delivering an efficient and effective Operational and humanitarian activities of organization in project area and support in Humanitarian projects for collection of information, data and reporting.
KEY RESPONSIBILITIES
Program Support
- Support implementation of emergency project activities; carry out their periodic monitoring with regards work plan ensure inclusion marker are meet during project implementing.
- Coordinate in compilation and dissemination of Weekly, Monthly, Quarterly and final reports for the projects and keep record of all reports for donor in soft and hard form.
- Organize and coordinate lessons learnt workshops/review of program work plans with partners and prepare notes for record.
- Facilitate documentation and reporting of assessments, program data, lessons learnt and best practices for internal and external sharing.
- Develop and maintain effective information database on projects, providing resource and necessary support for program inputs and outputs.
- Ensure all the program documents are in line with the requirements and available for audit and monitoring purpose, ensure checking of databases, muster rolls, token etc are well completed and all the reports are up to date and recorded.
- Provide operational support to KPK based project staff for advance settlements, procurements, event and workshops arrangement and their payments etc.
- Ensure collection of systematic data, photos, activities information of the field and have proper record of those for utilization for reporting.
- Support the supervisor in reporting, information about the emergency situations and drafting the concept note in case of any emergency.
Complaint Handling
- Perform as the focal person for CRM implementation. Ensure complaint response mechanism are in place and complaint receiving, sharing with management and field staff for resolving based on the nature of complain as per CRM policy and ensure the feedback provision to complainant and documentation of the complaint. Keep database of complaints up to date all the time.
PERSON SPECIFICATION
Essential
Master’s degree in sociology or social work with Minimum 2 years experience working for an NGO/ INGO
- Good organisational and planning skills to manage job workload and work to deadlines.
- Good analytical skills and the ability to think logically and strong writing skills.
- Good attention to detail and high levels of accuracy.
- High computer literacy; proficient in Excel and Word and preferably advanced computer skills in database
This JD is intended to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Job Description – Data Management Assistant
Job Title: Data Management Assistant
Salary: 35,000
Department: Emergencies
Location: Islamabad
Responsible To: Snr Operations Manager
Responsible For: Program activities in Emergency projects
Job Description
Job Overview/Summary: Database management assistant will be responsible to Develop database and lead data entry of all emergency projects data under the direct supervision of Senior Manager Emergencies at country level, by making sure the quality of data would not be compromised by any cost. S/he have to ensures forms, databases, record keeping are in line with standards of working and maintain the highest levels of confidentiality.
- Ensure good quality data entries to database and Develop/modify/update databases and tools on need basis.
- Plan, coordinate and implement database security measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure.
- Ensure that storage, archiving, back-up and recovery procedures are functioning correctly.
- Test programs databases, correct errors and make necessary modifications after discussion with field teams.
- Ensure data security and accuracy of data entry.
- Answer questions and queries on database use and management. And provide monthly overview of the database.
- Develop and control user access permissions for each segment of database according to program management specifications.
- Review procedures in database management system manuals for making any necessary changes to the database.
- Generate reports on a weekly and monthly basis. (Statistical & Graphical) only using non-identifiable information.
- Modify existing databases and database management systems according to requirements as led by the program department.
- Ensure data security and accuracy of data entry in manual procedure. Test programs or databases, correct errors and make necessary modifications.
- Any other tasks given by supervisor
Education and Experience
- Master degree In any discipline
- formal computer training an advantage
- proficient in relevant computer applications such as MS Office and data manegemnt
- accurate keyboard skills and proven ability to enter data at the required speed
- knowledge of correct spelling, grammar and punctuation
Key Competencies
- information collection and management
- planning and organizing
- problem solving
- communication skills
- confidentiality
- ability to work under pressure
How to Apply: Interested candidate fulfilling the requirements can send detail CVs on email address [email protected]
Job title applied for must be clearly mentioned in subject. Only shortlisted candidates will be called for interview.