Procurement Specialist

Pakistan Regional Economic Integration Project

Procurement Specialist

Background:

The Pakistan Regional Economic Integration Activity (PREIA) is intended to further the development of the country’s trade sector by improving Pakistan’s competitiveness in international markets. The Activity is a key component of USAID Pakistan’s overall economic development program and supports achievement of Development Objective #2 from USAID/Pakistan’s Mission Strategy: “Improving Economic Status of Focus Populations.” The purpose of the Activity is to increase access to international and in particular regional markets in order to enhance Pakistan’s regional economic integration with its neighbors. Focusing primarily on trade promotion and facilitation, PREIA will improve the international trade environment, resulting in increased trade and transit volumes.

General Objective:

The Procurement Specialist will be responsible for overseeing the procurement function on the PREIA project, under the direction of the Director Finance & Operations and/or his/her designee.

Objectives and Duties:

The Procurement Specialist is responsible for ensuring all project procurement of goods and operations services are achieved according to project deadlines. S/he will put in place policies and procedures to ensure that all commodity procurement actions are compliant with FAR and AIDAR regulations.

TASKS:

• Support project procurement and ensure compliance with corporate policies, contractual terms, US Federal Acquisition Regulations, Agency for International Development Acquisition Regulations (AIDAR)  and other applicable rules and regulations;
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
• Management of procurement function includes preparing specifications, solicitation documents, managing evaluations, drafting requests for consent for the contracting officer and overseeing vendor selection process;
• Manage vendor relationships, contacts, and pre-qualifications lists;
• Provide input related to project procurement for financial and other reports;
• Maintain procurement files in accordance with applicable policies and procedures;
• Provide procurement procedures and policy guidance and interpretation for program staff;
• Work with the Office Manager to keep the inventories updated, prepare property disposition requests and annual inventory reports;
• Carry out other procurement functions as required.

• Ensure that a transparent and responsive procurement process is implemented and maintained
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies
• Ensure that all Supplies, services and equipments required are delivered in time

Qualifications:

Education:

University degree in Supply Chain Management, Business Management or related field

Work Experiences:

• Minimum of 02 years of experience working in a procurement or financial management
• Experience working with USAID-funded projects, including relevant rules and regulations Familiarity with major donor and local regulations / laws advantageous

Demonstrated Skills:

• Strong organizational, interpersonal and communication skills
• Willingness to participate and contribute as a team member, under challenging working and living conditions

Supervisory Responsibilities:

• None

Base of Operations: 

• Islamabad Pakistan

Reporting:

The Procurement Specialist will report to the Director Finance & Operations.

Please submit your current CV to [email protected] with “Procurement Specialist” in the subject line. Only successful candidates will be contacted.