Deputy Agency Development Officer

General Functions

Under the overall supervision of the Program Manager and under directions received from the Team Leader the DADO will report directly to the Area Development Officer (ADO), the DADO’s primary responsibility is to manage the implementation of project activities in his area of responsibility. Other key responsibilities include participating in project design, development, and monitoring.

Specific duties and responsibilities

The DADO’s responsibilities include, but are not limited to the following:

• Assist the ADO in the design and development of individual projects.  During the project development process, the DADO develops project plan and prepares to take over project implementation management once the project is awarded.
• Work with PTI program counterparts (primarily based in ISB) to develop work plans for the implementation of individual projects.  The DADO is responsible for the maintenance of project management policies, procedures and practices.
• Work with communities, the Line Departments and other relevant government structures to mobilize local resources (community contributions and government resources) to implement project activities.  Successful implementation should include on-going consultative processes, and government and community involvement in all phases.
• Report to ADO project implementation difficulties/problems and, as appropriate, suggest solutions.
• Manage project close out processes, to include participation in evaluation of individual projects.
• Advise the ADO and senior program management on methodologies to improve project implementation.
• Use the PTI Activity Database for project tracking and reporting.
• Oversee public tendering processes for subcontractors when applicable.

• Work with the Islamabad-based Operation and grant units to document grant related activities (contracts, POC forms, DCF, Handover, SVN etc), 
• Assist the ADO in administering office operations at the Agency level. These responsibilities may include managing and coordinating the payment of monthly bills, overseeing office filing systems, and tracking non-expendable supplies.
• Assist the ADO in administering office operations at the Agency level. These responsibilities may include managing petty cash, coordinating the payment of monthly bills, overseeing office filing systems, and tracking non-expendable supplies.
• Supervise the AFOs and assign tasks for effective management of the grants idea implementation.
• Assist and coordination with the M&E team in grants monitoring and evaluation in the field.
• Resolution of community complaints and conflicts during grant implementation stage.
• Work with the Islamabad-based procurement unit to define and procure in-kind contributions (materials, equipment etc.).

Qualifications and Experience

• Bachelor’s Degree in Social Sciences or equivalent

• The DADO should have a minimum of 4 years’ experience in activity management and budgeting in rural environments. This will include experience following through with activities to assure that procurement, finance, logistics, and programmatic aspects of the activities are being implemented on-time and in accordance with the specifications of the approved activity.

Languages

Thorough knowledge of English; working knowledge of Pashtu, or other languages spoken in the region will be an advantage.