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Job Title:                       Human Resources Officer

Position based:          Islamabad

Department:               Operations Unit

 

BACKGROUND:
An international not-for-profit organization seeks application from qualified candidates to join a dynamic team to support the management and operations of development programs.

SUMMARY:

The Human Resources Officer is responsible for assisting the Senior Management Team with the administration of all staffing requirements and implementation of and adherence to organizational human resources policies.  He/she will respect a high degree of confidentiality in the maintenance of human resources employment records and apprise staff of changes in organizational or local HR policies and practices as well as counsel staff as requested on compensation, benefits and employment rights as provided for by organizational policy and local law. 

KEY DUTIES AND RESPONSIBILITIES:

General

  • Responsible for ensuring the adherence to and compliance with all organizational human resources and employment related policies and that these are implemented in accordance with local law and practice

Recruitment, Selection and Hiring

  • Manage the recruitment and selection of quality employment candidates for organizational positions ensuring a transparent and credible hiring process that is viewed as is efficient, effective and equitable
  • Prepare internal and external job advertisements, web postings, specifications for external recruitment agencies and other materials in accordance with the organization's recruitment standards and business needs, so that potential job applicants have the information they need to decide whether, and how to, apply for a vacant position
  • Maintain a collection of unsolicited CVs from individuals expressing interest in working for the organization
  • Assist Senior Management Team with preparations for hiring boards and interview procedures and maintain adequate records of candidate assessments
  • Facilitate orientation and induction training for newly hired employees to ensure their quick and smooth integration
  • As necessary prepare contracts, employment agreements and contract amendments for all local staff ensuring all organizational personnel management practices are adhered to and implemented
  • Work with senior managers to direct a smooth and successful series of annual staff performance reviews within established deadlines

Records, Payroll and Benefits Administration

  • Supervise activities related to records/payroll/benefits, including the transition from paper-based records to electronic records. Ensure on-time payments to employees and provide support surrounding employee benefits
  • Update and track all types of leave according to the personnel policy and procedures
  • Responsible for staff health and life insurance related matters; Conduct periodic meetings with insurance company for smooth processing of staff medical claims
  • Assistant finance department in calculating national staff income taxes based on approved personal activity reports and payrolls and ensure its integrity and sufficiently supported
  • Filling out all taxation forms such as; Lease, vendors, National staff income taxes on timely manner
  • Adjusting entry of all income taxes in to scale system and make sure that the taxation law & donor's rules and regulations are applied accordingly
  • Process the payment of all income taxes to government authorities via transfer letter on timely manner and make sure that do not delay the payment of taxes
  • Conduct monthly reconciliation of income tax balance sheet accounts with finance
  • Assist local staff in filling monthly time sheets
  • Assist finance department in calculation of vacation and severance on monthly basis

Performance Management and Annual Staff Evaluations

  • To work with Senior Management Team to direct a smooth and successful series of annual staff performance reviews within established deadlines using approved organizational designs and frameworks
  • Maintain confidential records of all annual staff reviews for national staff

Staff Training and Development

  • Work with Senior Management Team to identify staff training needs and formulate plans for addressing them
  • Assist the Senior Management Team with logistical arrangements for any internal staff training requirements

QUALIFICATIONS

•             At least 3 years’ experience working in a Human Resources capacity ideally with an NGO, INGO or other development-focused organization

•             Higher education degree, preferably in management sciences

•             Excellent English and Urdu skills for maintaining records and for correspondence. Pashto skills highly desirable

•             Strong computer literacy and familiarity working with Microsoft Office software including Word and Excel and HR-related systems such as ERP system

•             Ability to correspond occasionally with head office and expat staff

•             Experience with email correspondence and Internet research

•             A team player who can operate with high degrees of confidentiality

•             Able to multitask and work under pressure of deadlines

Please email your Resume/CV along with cover letter to [email protected] no later than 5pm on October 15, 2015 and indicate job title in the subject line. Women and minorities are encouraged to apply. Please note that only shortlisted candidates will be contacted for interview.

We are an equal opportunity employer and do not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.