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Position Title: Finance Officer
Department: Finance (Operations)
Location Islamabad, Pakistan
Reports To: Senior Finance Officer
Supervises: None

BACKGROUND: CRS Pakistan started its operations in Pakistan in 1954 and is currently working in the following sectors: education, drought mitigation, WASH, livelihoods, and protection sectors. Alongside this, CRS continues to work in the areas of emergency response and disaster preparedness & mitigation. CRS main office is located in Islamabad with sub-offices in Sukkur- Sindh Province, Besham- KPK Province and Quetta- Balochistan Province.

Job Summary: The Finance Officer reports to Senior Finance Officer and is responsible for all phases of financial activities as per policies and procedures of CRS, including cash handling, bank dealings, safe keeping of financial records, and check books and recording of all transactions on daily basis, in consultation with CP Finance Manager for general guidance.

Functional Responsibilities

Primary Responsibilities:
1. Preparation and maintenance of financial records and files.
2. Preparation of original voucher, keeping supporting documents etc. maintaining cash accounts, bank accounts & check books.
3. Handling of all cash transactions, deposits and disbursements.
4. Assist field staff in charging expenses to the correct account codes.
5. Prepare entries of cash, bank vouchers in the templates on daily basis.
6. Keep back up of data on regular basis.
7. Reconcile cash and bank balances at the end of each month.
8. Cancellation of all vouchers by stamping as ‘Paid’ or ‘Cancelled’ after approval and posting; and before filing to prevent their reuse.
9. All cash and check receipts are acknowledge by issuing “Receipts” for official receipts.
10. Timely preparation of cash transfer request.
11. Management of effort reporting (time sheets) of staff on monthly basis.

Key Responsibilities:
Processing of Receipts & Payments
1. Process all the payments to vendors after due verification of invoices and all supporting documents required as per policy.
2. Issue travel and other advances to staff members and vendors and keeping track of liquidation of these advances.
3. Monitor security deposits and payables including accruals, taxes, provident fund, EOBI and severance payables etc.
4. Collect of balances due from the staff, and depositing them in CRS bank account on timely basis.
5. Follow-up on Travel Expenses Vouchers (TEVs) submitted by the staff members.
6. Properly file vouchers after verifying that all the documents are complete.
7. Prepare final settlement payment vouchers and coordination with Person responsible for clearance activity such as no amounts are outstanding and timely payment as per policy to staff leaving CRS.
8. Ensure that all payments are completed in a timely manner and ensure that proper acknowledgements are obtained.
9. Ensure that each disbursement at the location has been made as per policy and all procedures have been followed for payments and procurements

General Accounting
10. Prepare Cash Disbursement Vouchers and Cash receipt vouchers as per CRS accounting policies.
11. Prepare General Journal Vouchers for adjusting entries, prepayment adjustments, rectification entries and to allocate expense to relevant fund / project and to record the accounting entries for adjustment of advances etc.

Taxation
12. Review tax deduction on all payments to vendors and from staff salaries and deposit the accrued taxes in Government treasury as per policy.
13. Prepare and submit tax returns through e-filing and provision of income tax deduction certificates to vendors and staff.
Cash Management
14. Assist in timely preparation of cash transfer request through CP Finance Manage.
15. Ensure timely transfer of funds to sub offices and timely intimate funds transfers to sub offices’ Finance staff by providing copies of transfer documents (i.e. bank instrument, transfer letter, online transfer slip, check copy etc.).

Preparation of staff salaries and effort reporting
16. Prepare and disburse salaries on monthly basis; and making all the deductions and adjustments from the salaries.
17. Process payments including staff income taxes, provident fund, EOBI on monthly basis as per policy.
18. Assist Islamabad Finance Manager in allocation and adjustment of severance benefit, and in preparation of severance report on monthly basis.
19. In coordination with HR, Disburse pay slips and update of relevant salary files / payroll record in soft and hard.
20. Review of staff timesheets regularly on monthly basis and check salaries are being charged accordingly, intimate differences, if any, to respective staff and Sr. Finance Officer for correction or adjustment.
21. Responsible for photocopying of vouchers for HQ and for different donors and maintaining these vouchers in different donor wise files.

Representation and Confidentiality
1. Attend and actively participate in finance meetings.
2. Keep all documents and information related to CRS’ program activities, personnel and development plans confidential.

Key Working Relationships:

Internal: Senior Finance Officer, CP Finance Manager, Grant and Compliance Senior Officer, Sub Offices’ Finance Staff, Admin & Programming Staff

External: Banking Institutions, Money Changers, Income Tax Department

Travel: Occasional Trips required to Field Offices / Area

Professional & Personal Skills:
Minimum MBA (Finance), M.Com / CA inter level.
Minimum three years professional experience in Finance.
Proven experience of different computerized accounting software.
Adequate knowledge of Microsoft Office, especially MS Excel, Word.

Good communication and writing skills.

Ability to meet deadlines.

Ability to work in team setting, taking initiatives and performing multiple tasks.

  • Excellent English skills essential, written and spoken.
  • Honest, Reliable, responsible and detail oriented.
  • Ability to work as good team member.
  • Takes initiative and is able to act independently and responsibly within the assigned field of work.
  • Willingness to travel.

 

Women Are Encouraged to apply