Procurement Specialist

General Background and Position Description

USAID Power Distribution Program (PDP) is providing assistance to the government owned Power Distribution Companies of Pakistan (DISCOs), with the aim to curtail losses, enhance revenues and have a well regulated power distribution system in Pakistan.  PDP’s assistance, in its current phase, is geared towards Multan Electric Power Company (MEPCO) and Peshawar Electric Power Company (PESCO) and will end in September 2015.

The Procurement Specialist works closely with the Deputy Contracts Manager, Contracts Manager, and the Director of Finance and Administration to perform and accomplish the required operational and reporting procurement functions in the PDP Procurement department.

Relevant Experience:

• Minimum Bachelors level degree in Management Sciences/Economics/Finance is required. Masters/MBA in Finance/Economics will be preferred.
• Experience – 2-5 years of experience, preferably with USAID projects.
• Knowledge of Computer applications especially MS Office, specifically MS Excel.
• Strong attention to detail, work prioritization, organizational skills, and the ability to communicate in a positive and effective manner to internal project clients and external vendors. 
• Demonstrated versatility and integrity.

Job Description:

• Coordinate the procurement function in all aspects of procurement
• Coordinate the issuance of competitive documents and receipt of responses while ensuring they are received in a secure manner and that confidentiality is maintained during the evaluation process.
• Assist the Procurement Manager to draft detailed full and open competition solicitations for Director Finance & Administration to submit to the IRG PDP Contracts Office.
• Support the Procurement/Contracts Manager by:
• Compiling submissions for the Technical Evaluation Committee.
• Preparing a brief for Director Finance & Administration on the best bid.
• Drafting the final decision memo for Director Finance & Administration.
• Preparing the Purchase Order.
• Liaise with PDP technical experts when preparing procurement requirements to develop clear and effective procurement proposals.
• Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the next department to avoid confusion.
• Perform file validation and document controlling and regular audits on project documents, reporting status to the Director Finance & Administration.
• Manage the procurement inventory, including tracking of goods in the procurement process received. Supervise the goods/service received process, ensuring that all receipts are signed off.
• Maintaining a database of procurement activity, vendor performance and costs.
• Perform on-going administration of contracts.
• Confirm final invoice settlement activity with the Finance Manager.