Finance Coordinator

Relevant Experience:

• Minimum qualification required ACCA/CA/MBA finance.
• At least six years’ experience working on accounting/financial management of development programs.
• Demonstrable financial management experience managing USAID-funded grants programs.
• Demonstrated experience in working with local Implementing partners.
• Experience in field based accounting required.
• Experience with computerized accounting essential.
• Experience with grants management preferred.
• Experience in the region preferred.
• Strong organizational and leadership skills.

Job Description:

Financial Management

• Supervise and ensure day-to-day accounting operations & financial management functions of the field office, are performed in compliance with internal and donor’s policies and procedures.
• Ensure funds’ availability and verify that all procurement and Grants-under-Contract actions are compliant with internal financial management guidelines prior to payments.
• Maintains Field Office system of accounts ensuring all accounting data is updated, reconciled and fully supported on daily basis.
• Ensure timely processing of field staff payroll, allowances and other reimbursements.
• Conduct pre-award assessment surveys of potential grantees’ under the contract before authorizing award in order to ensure their capacity and capability of handling donor funds.
• Oversee financial and administrative functions of the execution of grants to all local implementing partners.
• Monitor program and operational forecasting, establish & maintain cash controls to ensure adequate funds.
  

Staff Management

• Lead a team of finance professionals responsible for accounting and financial management of Field Office.
• Manage the finance team in an effective manner to accomplish the department goals and objectives.
• Develop staff by encouraging individuals to be self-motivated and take responsibility for their contributions to the finance team.
• Conduct timely performance reviews and provide performance feedback/training.

Financial Reporting

• Manages the finance department of the Field Office to meet the financial reporting requirements, ensuring that all financial reports are submitted on or before the deadlines.
• Produce segregated finance records at the request of Director Finance and Compliance such as expenses for specific locations or grants.
• Ensure accurate and smooth month and year-end closing and reporting within the agreed schedules.
• Provide financial status of project expenses and budget information, as and when required by DCOP and Director Finance and Compliance.

Budgeting

• Assist in preparation of budgets, monitor, review, and revise as required in coordination with the Director Finance and Compliance and DCOP. 
• Review Grant budgets submitted by Implementing Partners and provide feedback to the management.
• Prepare Budget vs. Actuals analysis and report the variances to DCOP and Director Finance and Compliance. 

Internal Controls and Compliance

• Ensure proper controls are maintained within the Finance Unit. Supervise finance staff; segregate their duties to ensure proper internal controls.
• Ensure compliance with the Country local laws, particularly on withholding taxes (Income & Sales), EOBI etc.
• Review and ensure timely deposition of withholding taxes into government treasury and e-filling of the statements to Income Tax department (FBR). 
• Alert potential non-compliance financial issues to the attention of DCOP, Director Finance and Compliance and Internal Auditor.
• Coordinate with Program Support Unit to establish proper controls for small grants management.
• Establish procedures and forms in line with Head Office for request & issuance of funds for program needs.
• Ensure and routinely test for maintenance of audit-ready documentation. 
• Cooperate and assist in audit requirements.