JOB DESCRIPTION
Job Title: Resident Auditor
Reports To: Head of Internal Audit Department
Duties & Summaries:
Job Summary:
The Resident Auditor will set up and oversee audit & compliance function at Project Office Islamabad. The role includes formulating policies and procedures for audit, developing annual audit plans, carrying out risk-based audit of control processes, reporting on findings of reviews, making recommendations in order to remedy weaknesses in the systems and procedures reviewed, and support management in compliance and implementation. In addition, S/he will also carry out any investigations on whistleblower complaints and allegations of misconduct or fraud. The RA will report regularly to Internal Audit Head with regard to progress in achieving planned objectives.
Specific Responsibilities:
- Formulate the policies and procedures for “Financial Audits”, “Compliance Audits”, “Information Systems Audits”, “Operational Audits” and “Investigative Audits”. The exercise will also involve assisting in preparation of annual audit plan
- Verify all the vouchers for each day on the next working day and include any errors or findings in the communications with the department head on monthly basis
- Carry out risk-based audit of internal control processes including income, non-grant expenditure, internal projects, information and communication, grant application and grant awards, funds disbursement, and risk assessment processes
- Ensure effective management of the financial resources of the Project and that all operations of the Project are within the policies and plans as laid down by the management in compliance with best accounting practices and donor guidelines
- Ascertain the extent to which Project’s assets are accounted for and safeguarded from losses
- Take appropriate measures for the prevention of frauds and elimination of conditions inducing fraudulent actions
- Report regularly to the Head of Department with regard to progress in achieving planned objectives of internal audit and compliance activity
- Develop and pursue best practices for strategies regarding Sufficiency of Controls, Risk Management, Disaster Recovery, Asset Management, etc.
- Undertake business travel as and when required to the provincial/regional offices and Implementing Partners
- Prepare reports containing observations, comments and recommendations based on carried out work. Support management in compliance of recommendations
- Liaise with the external auditors in order to prevent duplication of effort and to keep them briefed on areas of concern in order that both external and internal audit functions could be carried out efficiently and effectively
- Contribute in all relevant meetings involving consideration of policy/procedures formulation matters and other allied matters relating to the overall operations of the Project
- Ensure that the Co-operative agreement executed with the donor is strictly implemented
- Ensure the confidentiality of financial and technical information including audit findings and observations from the irrelevant entities
- Ensure that funds allocations for different departments are appropriately utilized and any budget variations are communicated to the relevant authorities
- Ensure The Project’s compliance with applicable laws including Companies Ordinance 1984, Income Tax Ordinance 2001,and other relevant laws; and that all statutory books are maintained and periodic returns and forms are timely submitted to concerned authorities
- Conduct any reviews or tasks requested by Chief Executive, Head of Finance, Audit Committee or the Board, provided such reviews and tasks do not compromise the independence or objectivity of the internal audit function
Qualifications / Experience
- A Master’s degree in accounting, finance, administration or business is required. Part qualified (Minimum Inter Level) Professional accounting / audit designations like CA, CPA, CMA, ACCA, CIA, CISA & CICA etc. are also eligible to apply
- Minimum 3 years' experience directly related to audit is required. Working knowledge of regulations and procedures of international donors is preferred. Experience of working with International NGOs, donor agencies, or other reputed international development organizations will be a plus
- Demonstrated compliance to the International Professional Practices Framework (IPPF) of Institute of Internal Auditors (IIA), USA
- Knowledge of IAS, IFRS, ISAs, Companies Ordinance 1984, Income Tax Ordinance 2001, and other relevant frameworks and laws
- Knowledge of hardware, information systems, network and office automation activities, audit software, security and controls
- Knowledge of the business objectives and processes of various and complex environments such as information technology, telecommunications, human resources, operations, and development sector practices
- Computer literacy with demonstrated use of word processing, database and presentation software (Word, Excel, Power Point etc.)
- Excellent writing and communications skills in English required