Responsibilities includes, but not only limited to:
Responsibility: Implementing management of the procurement chain
Aim: To cover the programme's needs for materials, equipment and services
Benchmarks: compliance with supply management procedures, security of supply;
quality of purchases/invitation to tender; quality of the transport of merchandise; quality of stock management; regularity and pertinence of updates to the supplier data base, quality of the monitoring of
Purchase and Service Requests; project team’s satisfaction with the management of purchases
Activities:
· Making purchases in accordance with procurement procedures and plans
Monitoring Purchase and Service Requests
· Carrying out or ensuring the physical management of stocks and storage facilities
· Managing the local and regional transport of merchandise and customs clearance procedures
· Managing the logistical organisation of seminars and training for the programme
· Training the project teams in purchasing tools and procedures
· Analysing the local market and updating the supplier database
· Ensuring the availability of information on procurements for staff
· Update the supplier database
Responsibility: Record Keeping and Filing
Aim: To keep the proper record of all procurement and all logistics files, Archiving of all procurement data
Benchmark: Up to date and proper filing system in place
Activities:
· Keep up to date stock record, Monthly follow-ups
· Keep record of all procurement; updating and maintaining of Procurement/Supply Follow-Up report
· Generating Purchase Requests;
· Issuing Purchase Orders for supplies
· Close coordination with Admin/HR department for replenishment/purchase of supplies, stationery and other items as per request
· Keep and maintain proper filing system of logistics and procurement department
Responsibility: Store/Warehouse Management
Aim: To keep track of all store/stock items, management of store/warehouse
Benchmark: Up to date record of all items, equipment, and proper filing system in place
Activities:
· Keep up to date record of store/warehouse
· Proper management of the store/warehouse
· To do donations and destructions and maintain proper filing
· Update Inventory File/EMC accordingly per IN/OUT
Responsibility: Managing stock, office supplies, utilities,
Aim: To keep track of stock and supplies, Replenishment of stock and supplies,
Benchmark: Up to date stock list, timely replenishment of supplies, Utilities are paid and recorded, Up to date and proper filing system in place
Activities:
· Keep up to date stock record, Monthly follow-ups of stock;
· To properly record office supplies;
· Purchase and Replenish office supplies accordingly as per requirements and needs;
· Generating Purchase Requests;
· Issuing Purchase Orders for supplies
· Keep and maintain proper filing system of logistics and procurement department
Specific missions
Technical competencies
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Level
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LOGISTICS
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Managing the supply chain
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Autonomous
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Stock management
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Autonomous
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Procurement Management
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Autonomous
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Management of customs clearance procedures
|
Autonomous
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Management of technical equipment
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Autonomous
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Vehicles management
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Autonomous
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General services management/IT
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Autonomous
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Cross-cutting competencies
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LANGUAGES
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English: Intermediary 1
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OFFICE AUTOMATION
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Autonomous on basic
functionalities:
-Operating system
-Word
-Excel
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