Management Information System (MIS)
Coordinator

Job Summary:

MIS Coordinator will be responsible for providing support for all data related program internal and external activities. He/ she will be responsible for providing technical support in development and/or upgradation of data storage, analysis and reporting for disaster needs assessment, indicators tracking and web-based MIS, He / She will be responsible for planning, directing and coordinating data and information system services both for disaster response as well capacity building objectives. Responsible for providing program progress/performance data for reporting and other purposes to ORGANIZATION’s management. Maintain databases of baseline/End-lines, progress reports and verification report and will maintain all sub-grantees reports. Regularly update 4Ws matrix and share with senior management. MIS Coordinator will also support M&E field activities as per need of the program.

DUTIES AND RESPONSIBILITIES:

1. Review existing ORGANIZATION Management Information System (component 1), and database systems, and design and upgrade as per changing requirements.
2. Take lead on design/upgradation of capacity building web-portal system (component 2) and sync both Component 1 & 2 applications for standard performance reporting.
3. Coordinate with IT and other relevant units in Islamabad for efficient use, updating MIS, maintain operational efficiency and ensure security of system/data.
4. Provide data and information to M&E unit and management for producing monthly, semi-annual and annual reports including other relevant sectoral/cluster reports as per the need of the project;
5. Take lead in collection, reviewing and archiving sub-grants program record and make it accessible for relevant team members in secure mode.
6. Support Grant unit in development, maintaining and updating Grants modules in web based Management Information System (MIS), update the application/proposal data base, approved project database and procurement database.
7. Support M&E unit and management in capacity building of local NGOs and Disaster Management Authorities in different locations;
8. Assist M&E unit in regular field visits for ensuring data quality, authenticity and progress monitoring as and when required;  

1.    Person specification:

• Master degree (MS/MCS) IT/computer sciences or Statistics;
• Have at least 5 year computer based software development experience, particular information management system;
• Excellent quantitative/statistical and analytical skills, including ability to carry out statistical analysis autonomously; or qualitative data analytical skills.
• Preferably have NGO work experience in MIS and Monitoring and Evaluation (M&E) components;
• Must possess clear understand of System Analysis and Design (SAD);
• Experienced in developing application software in: PHP, ASP.Net, VB.Net with support of SQL Server, Pl/SQL, My SQL;
• Willingness and ability to learn the developed application and able to modify/upgrade it;
• Candidate possessing MCSD/MCPD certification will be preferred; 
• Good understanding of humanitarian issues in Pakistan;
• Excellent quantitative skills and power user with Excel; extensive experience in Access, and statistical packages including Stata, R or SPSS will be preferred;

Desirable:

• Understanding of multi-sectors humanitarian responses and cross cuttings;
• Good understating of humanitarian and disaster Management structure
• Completed Prince II Practitioner course or willing to complete the course if selected
• Understating on USAID sectoral guidelines
• Experience with field work and data collection, including with vulnerable groups and/or emergency situations is desirable.

Accountability: Accountable as per above mentioned responsibilities and also that systems are not bypassed;

Authority: As per authorization and delegation framework, procedural manual and SOPs;

Special Circumstances: Organization, like other INGOs working in Pakistan, sometimes has to operate in risky environments/areas. Organization has a SMP for all possible risks. As part of essential staff responsibilities, the position will be required to work in emergency situations;

Organization Staff Code of Conduct and Programme Participant Protection Policy

Organization has a Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Organization staff, partner organisations, and anyone engaged by Organization or visiting our programmes, and the standards of behaviour expected of them. In this context all Organization staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Organization’s core values and mission.

Any candidate offered a job with Organization will be expected to sign the Programme Participant Protection Policy and the Organization Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Organization Code of Conduct candidates demonstrate they have understood their content and agree to conduct themselves in accordance with the provisions of these two documents.

Any breach of the Organization Code of Conduct or the Programme Participant Protection Policy by employees of Organization during the course of their employment will result in disciplinary action up to, and including, dismissal.

Counter Terrorism Policy: Organization receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Organization ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

Any offer of employment (either paid or voluntary) with Organization will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.

By submitting a formal application for paid or voluntary employment to Organization, you agree to Organization carrying out a clearance check as outlined above and that Organization will not proceed to recruit you should your name appear on any of the aforementioned lists.’