Job Title: Finance Assistant
Reporting To: Admin & Finance Coordinator
Job Status: Fixed Term
Job Location: Multan
JOB PURPOSE / SUMMARY
Finance Assistant (FA) will enable the smooth operation of the finance activities, maintains records, support Admin & Finance Coordinator (AFC)in overall management of finance resources, monitoring and financial controls. FA will assist AFC in consolidation of financial information for management analysis.
MAIN DUTIES AND RESPONSIBILITIES
Cash Management
FA will do day to day cash payments and will manage staff floats/advances for Punjab Office.
Bank Management
FAwill makeroutine bank payments on cheque days and will ensure complete supporting documentation for Punjab Office.
Payroll
FA will assist AFC in monthly payroll preparation by collecting & reviewing payroll supporting sheetsfrom Admin Assistant
Financial Records
FA will assist AFC in keeping financial record of Punjab Office and Partner files up to date andin filing properly.
Fixed Assets
Assist Admin staff in asset verification and updating recordsfor Punjab Office
Audit
Assist in internal and external audit as required
RELATIONSHIP
Responsible For (Staff): Nil
Liaises With: Admin &Finance Coordinator, Programme Manager, Programme team, Suppliers, Partners
PERSON SPECIFICATION
Essential:
- Partly qualified from ICMAP Stage-I, ICAP-Foundation, ACCA Part II, MBA Finance, M. Com
- At least threeyears’ work experience preferably in NGO sector
- Must be computer literate with a comprehensive knowledge of MS Excel & accounting packages
- Good communication & team building skills
Desirable:
- Knowledge of development issues & concepts
- Experience of working in an insecure environment
- Special Skills, Aptitude or Personality Requirements:
- Active team playeradaptable and flexible
- Willing to travel to remote field areas with basic living conditions
- Ability to regulate own time and perform to deadlines.
- Command of MS Office
- Experience on accounting programmes will be a plus.
- Capacity building and training skills
- Good interpersonal and communication skills
- Basic report writing skill
- Basic analytical and problem solving skill
WORK ENVIRONEMNT
Must have good prioritization skills with reasonable decision making abilities.Organizationas a humanitarian organization respondsto emergencies which may affect routine work.
ACCOUNTABILITY
Responsibility to ensure transparency &best value of money and facilitate process to improve accountability to beneficiaries and donors (HAP)
AUTHORITY
Finance Assistant will work within financial delegation framework of Organization. Authorized todetect and report frauds cases to the senior management as per anti-fraud policy.
SPECIAL CIRCUMSTANCES
Organization Programme, like other INGOs working in Organization, sometime has to operate in risky
Environment/areas. Organization has security management plan to deal with threats and to minimize the risk.
ORGANIZATIONCODE OF CONDUCT AND ASSOCIATED POLICIES
Organization has a Code of Conduct and associated policies (Programme Participant Protection Policy, the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy) which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of organizational staff, partner organisations, and anyone engaged by organization or visiting our programmes, and the standards of behaviour expected of them. In this context all organization staff has a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with organization’s core values and mission.
Any candidate offered a job with organization will be expected to sign the Code of Conduct and its associated policies as an appendix to their contract of employment. By signing the Code of Conduct and associated policies candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.
Any breach of the Organization Code of Conduct and its associated polices by employees of organization during the course of their employment will result in disciplinary action up to, and including, dismissal.