Relevant Experience:
The Candidate must have a 2 to 3 years of experience in HR & Admin activities including procurement and logistics.
Job Description:
- Advertise jobs for the vacant position in project.
- Longlisting and Shortlisting of Candidates for the project.
- Schedule interviews for the shortlisted candidates.
- Coordinate with IT team for sitting & assets arrangement
- Review Interview Evaluation Sheet of recommended candidate and seek approval from concerned staff.
- Prepare & share Job Offer Letter with Candidates
- Review induction plan of new joiners in coordination with concerned departments and facilitate the Induction/Orientation process.
- Sharing Employment Contract with new joiners
- Sharing Joining Kit with Employee and Open their personnel file
- Review MIS profile of new joiners.
- Coordinate with IT team for arrangement of assets/IT equipment/Sitting Arrangement of New Joiners
- Maintain personnel files of all the project staff.
- Review staff's attendance sheets and update attendance on MIS on weekly basis
- Review and update Staff's leaves on MIS. Review timesheets of employees for payroll processing
- Maintain & Provide Supporting documents of Project Staff (New Joiners/Leavers/Employment Actions) to Assistant HR Manager for Payroll Administration.
- Maintain Contract Management Database of all staff (expiry/ending/extensions/new contracts/addendums) and Review employment letters as required in coordination with HR & Program Heads.
- Review acceptance of resignation letters of staff that resigns.
- Guide staff on handing taking and provide them necessary support
- Facilitate exit interview process and clearance process of leaver
- Provide experience letter to leaving staff
- Close Personnel File of leavers
- Receiving online purchase requisition on MIS.
- Procurement of items as per purchase requisition and according to procurement policy.
- Collect quotation from vendors through RFQ.
- Make comparative statement of sealed quotations.
- Issuing of Purchase Order to the vendor.
- Confirm Goods Receiving note and Goods Issue Note.
- Arrange all documents related to procurement for payment to the vendor.
- Follow up of vendors payment.
- Taking receiving from vendors against cheque collection.
- Making list of HF inventory.
- Fleet management.
- Record of Assigned assets.