Human Resource Assistant

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

• Bachelor’s preferably Master’s degree in human resource management or in related discipline
• Knowledge of Recruitment and new hiring procedure  
• Knowledge of Record keeping       
• Ability to organise work schedule on regular basis and flexibility; discrete and respectful to confidentiality          
• Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.
• Computer skills: Excellent knowledge of Word and Excel.

EXPERIENCE AND SKILLS

Essential: Minimum of 1 years related work experience preferably with I/NGOs

Desireable

Individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

ROLE PURPOSE:

The role holder will be expected to work in HR depertment and will support Sr. Coordinator HR & OD in day to day HR activities and tasks.

SCOPE OF ROLE:

Reports to: Sr. Coordinator HR & OD

Staff reporting to this post: NA

(delete where its not applicable)

Direct: NA

Indirect :  NA

Budget Responsibilities: NA

Role:

Recruitment/New Hire Process:

• Assist in recruitments & onboarding process
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Assist background and reference checks are completed
• Preparing new employee files Preparing new employee files
• Assist in orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Serving as a point person for all new employee questions
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoice
• Assist Coordination with procurement, Admin and Finance on matters related to HR

Filing, Record Keeping and staff Database:

• Assist filling and maintaining HR Files & databases
• Assist in updating and maintaining employee benefits, employment status, and similar records
• Assist in maintaining records related to grievances and performance reviews
• Completing terminate Worksheet and assisting with exist interview

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.