Human Resources Associate

CNFA-AMD Project

US-Pakistan Partnership for Agricultural Market Development

SCOPE OF WORK

About CNFA:

CNFA is an enterprise development organization based in Washington, D.C., dedicated to stimulating sustainable growth in the agricultural sector. CNFA specializes in fostering private sector investments in training, new technologies and marketing as a means to increase the overall competitiveness of agricultural value chains, to expand exports, and to develop skills in the rural workforce. By generating higher incomes for farmers, processors, entrepreneurs and distributors, CNFA helps improve livelihoods and reduce poverty.

Project Description:

The U.S.-Pakistan Partnership for Agricultural Market Development (AMD) activity in Pakistan is a USAID funded activity implemented by CNFA with the goal of supporting the development of Pakistan’s commercial agriculture, particularly through improving the ability of Pakistan’s agriculture and livestock sectors to meet both international and domestic demand and requirements in targeted product lines in citrus, mango, high value/off season vegetables and livestock. AMD envisions transforming the four targeted product lines into efficient, private sector-led value chains that deliver competitive products to domestic and export markets. AMD’s targeted training, matching grants, and technical assistance will leverage private sector investment and encourage innovation. Together, these approaches will support upgrading, streamline supply chains, optimize profit margins, increase participation of women entrepreneurs, and ultimately make Pakistani meat, HV/OSV, citrus and mango more profitable and more competitive.

Assignment Scope and Tasks:

• Assist with day to day operations of the HR functions and duties.
• Compile and update employee records (hard and soft copies).
• Assist in recruitment function (job advertisement, initial screening of applications, scheduling interviews, obtaining necessary information from candidates etc.)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Assist in dealing with employee requests regarding human resources issues, policies, and regulations
• Assist in payroll preparation by providing relevant data (time sheet management, leave record management etc.)
• Provide clerical and administrative support to HR function
• Any other tasks assigned by the HR Manager

Key Deliverables:

1.      Ensure that documentation is complete for the personnel file of new joiner for issuance of employment contract, email id creation and his/her enrolment with insurance company.

2.      Maintain long term technical assistance (LTTA) and short term technical assistance (STTA) contractual data to ensure timely modifications and extensions when applicable, in close coordination with Home Office (HO).

3.      Ensure timesheets are accurately completed and processed to assist in payroll preparation.

4.      Keep track of the monthly staff leaves, reconciling it with attendance records and update the leave record files.

5.      Ensure that all staff files (employee and consultant records) are updated both in soft and hard form as per standard checklist and perform quarterly checks to ensure the completeness of documentation.

6.      Keep track of annual appraisals and ensure its timely and proper filing.

7.      Ensure that the LTTA and STTA trackers are updated and shared with HO frequently.

Minimum Qualifications:

• Pakistani national;
• 2 -3 years of experience in HR preferably in development sector.
• Master Degree in Human Resources.
• Proficient in Microsoft Office Suite (especially in MS Excel and MS Word), Adobe applications;
• Working knowledge of USAID policies, rules and regulations preferred;
• Previous project work experience in Pakistan;
• Fluency in English and Urdu is required

Preferred Personal Skills:

• Creativity and a willingness to innovate, think systemically and design catalytic interventions;
• Team player, with excellent organizational skills, demonstrable training design and delivery, time management;
• Strong communication and interpersonal skills;