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Secretary/Receptionist – Sustainable Energy Project

Tetra Tech ES, Inc., a subsidiary of Tetra Tech dedicated to international development, is recruiting for a Secretary/Receptionist Associate for a USAID-funded project in Islamabad, Pakistan.

POSITION DESCRIPTION:

The Secretary/Receptionist will report to the Finance & Operations Director and will be responsible to support to the technical team in their administrative responsibilities related to program implementation.

MAIN RESPONSIBILITIES AND TASKS:

  • Assist the Technical Component Directors in organizing workshops/conferences.
  • Ensure participants/attendees/speakers logistics and details, and confirm their participation.
  • Support the Technical Directors with planning and distributing information, and presentation preparation.
  • Perform document control by reviewing and/or editing documents.
  • Filing, scanning, faxing, composing correspondence and data entry.
  • Preparing mail for dispatching to courier services.
  •  Answering phone calls and redirect them when necessary.
EDUCATION:

Bachelor’s Degree in Business administration or relative field

WORK EXPERIENCE:

Minimum 3 years’ experience 

SKILLS

  • Advanced communication skills, including active listening skills and excellent written communication in English.
  • Exceptional interpersonal and skills and an ability to work collegially with team members and stakeholders.
  • Ability to allocate and review priorities to meet deadlines while multi-tasking.
  • Flexibility in approach and an ability to adapt to varying demands.
  • Working knowledge of the Microsoft Office suite.
  • Should be highly organized and work well in fast-paced environments.
LANGUAGES:

Excellent Language proficiency in spoken and written Urdu, English.

GENERAL:

Tactfulness, Enthusiasm for the job.  Pro-active attitude.  Good Human Interaction skills, integrity and ability to work under pressure.