Role Information
Job Title
Project Manager
Division / Location
The Fred Hollows Foundation Pakistan
Date
December 2017
Career Band
Professional
Employment Type
Fix term for the project
Role balance guide
People: 20%
Operations: 60%
Technical: 20%
Name Vacant
Role summary
This position will manage implementation of a project to eliminate trachoma as a public health problem in Pakistan which is being funded by the UK Department for International Development (DFID) and The Fred Hollows Foundation.
The Project Manager will ensure the effective planning and delivery of the project in line with agreed workplans, timelines, budgets, logframe and theory of change. S/he will build and manage relationships with partners and stakeholders - especially implementing partners, the National Trachoma Coordinator and the Trachoma Task Force, government agencies at national, provincial and district levels, and community leaders in project locations. The Project Manager will have responsibility for project and partner compliance and reporting according to donor requirements. S/he will manage project monitoring and evaluation frameworks, and report project progress to stakeholders and to donors as required.
The Project Manager will be based in Islamabad, but will be required to travel extensively to project locations as needed.
S/he will report directly to The Foundation’s Country Manager, and also secondarily to the Project and Donor Coordinator based in The Foundation’s UK office.
The position holder will have extensive experience of managing complex projects in Pakistan in collaboration with government and NGO partners, and demonstrable knowledge of institutional donor requirements, notably DFID. Experience in trachoma or NTDs is preferred.
Key responsibility areas of this position include:
• Project management, planning, budgets and finance, monitoring and reporting.
• Partner and stakeholder liaison and donor compliance.
• Team contribution.
• Values and behaviour.
• Health, safety and wellbeing.
• Child protection.
Reporting & Requirements
• Reports to: FHF Pakistan Country Manager and Senior Program Manager.
• Secondary: project management reporting to Project and Donor Coordinator in FHF(UK).
• Required to: travel domestically to project locations as needed.
Role Relationships
Reports to:
• Senior Program Manager
• Country Manager Pakistan
Works with these roles
• Works as part of the Pakistan team and specifically the trachoma elimination program.
• The Project Coordinator based in FHF(UK), and other members of the FHF(UK) team.
• International Programs Team.
• Finance Team.
• Regional Team where required.
• Relevant partners and stakeholders in the trachoma elimination program in Pakistan.
Core accountabilities
Project Management 80%
• Directly manage all project activities in line with the project design documents (including the theory of change, logframe, budget and Gantt charts), and ensure the project meets agreed targets and timelines.
• Jointly with country implementing partners, develop detailed work plans, M&E plans, monitoring and reporting schedules, and coordinate the actions of each of these partners.
• Manage relations with the National Coordinator for trachoma in Pakistan, and all relevant government stakeholders and partners.
• Manage implementation of monitoring and evaluation processes and reporting according to donor requirements.
• Ensure the project is delivered within budget, and oversee regular monitoring, documenting and reporting of grant expenditure against budget.
• Manage contracts with other implementing partners and prepare donor reports at agreed frequency.
• Coordinate supportive supervision and coaching to implementing teams as required.
• Represent the foundation with national, regional and district partners and stakeholders and donors.
Leadership & Management 20%
• Lead the implementation of the trachoma elimination project.
• Provide coordination and direction to partners and stakeholders as necessary.
Team Contribution
• Constructively contribute and collaborate with all colleagues in Pakistan, the UK and Australia.
• Deliver high quality work that supports our global operating environment.
• Demonstrate compliance with all legislation and The Foundation’s policies and procedures.
Values and Behaviour
• Promote and role model appropriate behaviour to support The Foundation’s culture, performance and brand.
• Actively support The Foundations commitment to the principles of diversity, inclusion and equal opportunity.
• Actively demonstrate the organisational values:
Integrity: We stand up for what is right;
Collaboration: We are stronger together;
Empowerment: We make a difference; and
Action: We focus on results.
Health, Safety and Wellbeing
• Adhere to all health and safety policies and procedures of The Foundation and take all reasonable care that your actions or omissions do not impact on the health and safety of others in The Foundation.
• Identify, assess, prioritise and control risks arising from the operation of the division in relation to the impact on the health and safety of all staff, contractors and visitors.
• Ensure that a system of work is safe and without risk to health is developed, documented and followed by workers and others through appropriate training, supervision and monitoring.
• Ensure that the work for which they are responsible is carried out in ways, which safeguard the health and safety of workers or others in their charge including contractors whom they engage.
Child Protection
• This position is recognised as having “contact with Children”, either directly or indirectly.
Person Specification
Qualifications, Experience and Knowledge
Qualifications
• Essential: Tertiary qualifications in relevant discipline (experience in eye health, trachoma/Neglected Tropical Diseases and public health will be favorably regarded).
Experience
• Essential: At least seven to ten years project management experience with international donor programs, particularly DFID.
• Essential: Project management, budgeting and monitoring.
• Essential: Experience with an international development organisation.
• Essential: Knowledge of international institutional donor requirements.
• Desirable: Experience in trachoma and/or NTD sectors.
• Desirable: Experience in implementing gender sensitive approaches within development projects.
Knowledge
• Essential: Extensive knowledge of institutional donor requirements.
• Essential: Knowledge of contracts and agreements.
• Desirable: Specific knowledge and experience of trachoma elimination programs.
• Desirable: Experience in managing DFID-funded programs.
Skills and Attributes
Skills
• Excellent project management, monitoring and reporting skills.
• Excellent interpersonal skills with ability to manage a wide variety of diverse relationships using collaborative consultation and communications skills.
• Excellent written and verbal communication skills.
• Proven financial management skills.
• Excellent knowledge of international development and health concepts.
• Confident presentation and public speaking skills.
• Proficient in Microsoft office suite applications.
Attributes
• A strong personal desire to work for The Fred Hollows Foundation and alignment with our vision and guiding principles.
• Ability to lead a complex project and partnerships.
• Ability to meet conflicting deadlines.
• Attention to detail.
• Strong time management.
• Intercultural knowledge and sensitivity.
Other
• Preparedness to undergo background checks including Criminal records check and qualifications check.
• Preparedness to undergo an additional working with children check for positions which have been identified as having access to Children.
• Willingness to undertake some out-of-hours work to meet deadlines and field work needs.
• Availability to travel to the field as required.
This job description defines the broad accountabilities of this position which may change based on organisational need.
Please refer to divisional, team and individual work plans for more specific details