Activity Officer-Civil Society

Job Description

While reporting to the Program Director-Civil Society (CS), the Activity Officer(AO) will identify, develop, evaluate, propose and manageprogrammatic activities in support of objectives of the Khyber Pakhtunkhwa Governance Project (KPG).

Base location: The AO will be based in one of the southern districts of KP Province, e.g. D.I. Khan,and involving frequent travel within these districts and with occasional visits to KPG Peshawar/Islamabad offices.

More specifically, s/he will:

• Be responsible for KPG program implementation in the districts of Bannu, Lakki Marwat and Dera Ismail Khan and work in collaboration with the Activity Officer-Public Sector also located in the southern districts’ area.
• In consultation with the Program Director-Civil Society, identify and develop a suite of activities to be implemented through grants, training and direct distribution of goods and services for demand-side of KPG interventions.
• Review and develop concept note(s) in a consultative manner based on meetings with CSOs, governmentrepresentatives, the Semi-Annual Program Statement, etc. 
• In collaboration with potential grantees and KPG colleagues,develop a holistic activity proposal package that:demonstrates how the activity supports the MSF objective, project goal/purpose;project objective, correlates project activity with specific intermediate results and associated indicators; clarifies how the activity supports the KPG theory of change;providesinformation on the grantee, background of the anticipated activity package (why is the activity needed and expected outcomes and longer term impact); the summary of requested resources; anticipated results, work plan, budget,monitoring and evaluation plan to be employed; and communications strategy to be followed.
• Coordinate and assist in the pre-award assessment of potential grantees and provide technical inputs on decision-making for undertaking partnership. 
• Coordinate and collaborate with Program, HR, Procurement, Finance, M&E, IT and Communication component colleagues, among others, for their inputs during the design, review and implementation processes of Grants Under Contract (GUC).
• Coordinate with all relevant staff in KPG and facilitate the grant kick-off meetings to discuss the terms and conditions of the grant Agreement, compliance requirements as well as expected results, and timelines to be followed.
• Provide regular mentoring to grantees and conduct regular site visits to ensure that activities are carried out according to agreed quality standards and deliverables.
• Review the quality/completeness of submitteddeliverables before submitting for further approval process. Ensure that all pertinent information is captured in TAMIS and hard copy files.
• Regularly review the grant progress and take a proactive approach in identifying the need for no-cost extension and or grant modification if required; informing appropriate colleagues in due time to address issues.
• Coordinate with grantee, KPG’s M&E and Communication colleagues, among others as appropriate, for timely and quality reporting on activities, identifying and resolving issues.
• Draft grantrelated correspondence (letters of receipt, issue letters, rejection letters, close-out letters, etc.) for further review, as necessary, by colleagues for then following up.
• Complete the grant evaluation based on review of the originally stated MSF objective, project goal/purpose, project objectives, intermediate results, and indicators laid out in the grant agreement, highlighting successes and challenges faced during implementation and ensure timely submission, quality and completeness of grant final report.
• Analyze best practices and lessons learned from implementation, and make recommendations on future opportunities and challenges.
• Participate in all technical, planning and review meetings to be carried out in Peshawar and Islamabad offices.
• Perform other duties as assigned by the technical leadership.

Qualifications:

• University degree in social or management sciences.
• Minimum of five (5) yearsof practical work experience in development and management of grants.
• Relevant experience working on donor-funded projects in a similar role. Experience working with USAID contractor implementing partners will be preferred
• Strong computer skills (MS Office suite).
• Excellent written and verbal communication skills.
• Proficiency in Pashtu and English languages.
• Willingness and ability to train and be trained by others.
• Ability to work under pressure in completing multiple tasks without sacrificing quality of work.