Activity Officer - Public
Sector

Job Description:

While reporting to the Program Director-Public Sector, the Activity Officer (AO) will identify, develop, evaluate, propose and manage programmatic activities in support of objectives of the Khyber Pakhtunkhwa Governance Project (KPG).  Base location: The AO will be based in one of the southern districts of KP Province, e.g. D.I. Khan, and involving frequent travel within these districts and with occasional visits to KPG Peshawar/Islamabad offices.

More specifically, s/he will:

• Be responsible for KPG program implementation in the districts of Bannu, LakkiMarwat andDera Ismail Khan and work in collaboration with the Activity Officer-Civil Society also located in the southern districts’ area.
• In collaboration with the Program Director – Public Sector (Governance), identify and develop a suite of activities to be implemented through grants, short-term technical assistance (STTA), training and direct distribution of goods and services for supply-side of KPG interventions.
• In consultation with provincial-level government department and district-level government counterparts, among others, in southern districts, draft concept notesthat correlate with KPG’s objective(s), intermediate results and indicators regarding supply-side governance.
• Coordinate with KPG management to decide upon the modality of proposed project implementation and the way forward.
• In collaboration with potential grantees and KPG colleagues, develop a holistic activity proposal package that:demonstrates how the activity supports the MSF objective, project goal/purpose;project objective, correlates project activity with specific intermediate results and associated indicators; clarifies how the activity supports the KPG theory of change;provides information on the grantee, background of the anticipated activity package (why is the activity needed and expected outcomes and longer term impact); the summary of requested resources; anticipated results, work plan, budget, monitoring and evaluation plan to be employed; and communications strategy to be followed.
• Identify human resources or procurement related activities as per the proposed concept and initiate procurement requests for HR, equipment or services.
• Coordinate and collaborate with Grants, HR, Procurement, Finance, M&E, IT and Communication components for their inputs during the design, review and implementation process of GUC, STTAs, Training and DDGS.
• Coordinate with all relevant staff in KPG and facilitate the grant kick-off meeting (grantee, vendor, STTA as applicable) to discuss the terms and conditions of the grant Agreement, compliance requirements as well as expected results, and timelines.
• Provide regular mentoring to grantees and conduct regular site visits to ensure that activities are carried out according to agreed quality standards and deliverables.
• Review the quality/completeness of submitteddeliverables before recommending for further approval process. Ensure that all pertinent information is captured in TAMIS and hard copy files.
• Regularly review the grant/STTA progress and take a proactive approach in identifying the need for no-cost extension and or grant modification if required; informing appropriate colleagues in due time to address issues.
• Coordinate with all relevant staff in KPG and facilitate the grant kick-off meetings to discuss the terms and conditions of the grant Agreement, compliance requirements as well as expected results, and timelines to be followed.
• Draft grantrelated correspondence (letters of receipt, issue letters, rejection letters, close-out letters, etc.) for further review, as necessary, by colleagues for then following up.
• Complete the grant evaluation based on review of the originally stated MSF objective, project goal/purpose, project objectives, intermediate results, and indicators laid out in the grant agreement, highlighting successes and challenges faced during implementation and ensure timely submission, quality and completeness of grant final report.
• Analyze best practices and lessons learned from implementation, and make recommendations on future opportunities and challenges.
• Participate in all technical, planning and review meetings to be carried out in Peshawar and Islamabad offices.
• Perform other duties as assigned by the technical leadership.

Qualifications:

• University degree in social or management sciences.
• Minimum of five (5) yearspractical work experience in development and management of grants.
• Relevant experience working on donor-funded projects in a similar role. Experience working with USAID’s Contractors will be preferred. Experience working with the Government sector will be an added advantage.
• Strong computer skills (MS Office suite).
• Excellent written and verbal communication skills.
• Proficiency in Pashtu and English languages.
• Willingness and ability to train and be trained by others.
• Ability to work under pressure in completing multiple tasks without sacrificing quality of work.