Job Description:
A stable and prosperous Pakistan is a top priority in international development efforts of the UK Government. Empowerment and voice of women, girls and marginalized social groups is vital for these efforts to succeed. Therefore, enabling them to articulate their needs and influence legislation, policies and practices which affect them is at the heart of the UK’s development assistance. Better access to reproductive, maternal, new-born and child health and nutrition is an important entry point to achieve this objective.
Pakistan is off-track to achieve the health Millennium Development Goals (MDGs). DFID Pakistan (DFIDP) therefore is focussing on reproductive, maternal, new-born and child health (RMNCH) including nutrition to support effective implementation of health sector strategies that will lead to achievement of the health MDGs. DFIDP has recently signed a Memorandum of Understanding (MOU) with the Government of Pakistan on Provincial Health and Nutrition Programme (PHNP) to achieve RMNCH and nutrition results in KPK and Khyber Pakhtunkhwa provinces over four years (2013 to 2017).
These TORs relate to the Finance & Admin Officer role for one component of the PHNP programme - Empowerment, Voice and Accountability for Better Health and Nutrition (EVA-BHN).
The objective of the programme is to increase the demand for better RMNCH services and nutrition and empower citizens to hold the service providers to account. Women, girls and children with the greatest needs and from underserved backgrounds will be prioritized. The sub-programme will complement the supply-side interventions by increasing demand and strengthening mechanisms for greater and effective citizen participation and monitoring of health services. This includes:
- Influence health legislation, policy, practices, and service delivery through greater pressure and demand from the citizens. The supplier will work through a combination of empowerment, voice and accountability approaches including, but not limited to, awareness raising and mobilization, advocacy and lobbying, capacity building, coalitions and partnerships.
- Pilot innovative solutions for increasing access of the poor and women and girls to RMNCH and nutrition – with priority to increasing immunisation coverage, skilled birth attendance, modern contraceptive usage, child and mother nutrition, management of common child ailments and usage of primary healthcare facilities, community workers, etc.
Outline of Position
The Finance & Admin Officer has responsibility for the implementation and management of all financial management systems of the EVA-BHN project in Punjab province.
Finance:
- Lead the process of completing requests for disbursements forms for all local expenditure;
- Coordinate necessary approvals for cash/ cheque payment vouchers for all local expenditure;
- Lead collation and batching of all transactions to process into financial system;
- Ensure robust filing structure is in place which should be a mirror of all processed and approved cash / cheque payment vouchers.
- Ensure provision and remittance of all statutory and mandatory deductions and Pakistan law;
- Track Medical and Life insurances and facilitate staff in provinces in smooth Medical coverage.
- Interface between EVA-BHN and the appointed bank in Lahore
- Support the Provincial Manager Finance and Operations in processing all local expenditure estimates for inclusion in monthly forecasts
- In collaboration with the Provincial Manager Finance & Operations, review the monthly reimbursable - transaction listing to monitor programme expenditure against programme budgets
- Prepare the cash flow projection
- Assist and Support to train and mentor EVA-BHN staff on the use of the financial system
- Establish and put in place Value for Money (VFM) systems and processes
- Maintain petty cash for Punjab petty cash expenses
Operations:
- Assist in day-to-day activities related to project administration such as recruitment, procurement, and reporting
- Organise meetings and workshops. Task will include organising venues, facilities, document preparation, catering and security clearances
- Organise travel, accommodation and security briefings for project members, EVA staff, consultants and partners of the EVA-BHN, as per the travel processes and policies
- Ensure all procurement documents and administration document are appropriately filed
- Implement office policies as per the Palladium Operations Manual
- Organize office operations and procedures
- Supervise and train office staff on Palladium policies and procedures
- Maintain office premises (including observing rental terms) operations functionality and equipment;
- Assign and monitor office support functions including drivers
- Overlook the maintenance of the vehicle and Generators log books
- Keep track of the consumption report of Vehicles and Generators
- Plan and implement office systems, layout and equipment procurement
- Coordinate timely submission of timesheets by Punjab project team
- Manage the asset register for assets in the Punjab Project Office
- Maintain Quarterly asset tracking and validation report
- Performing any other tasks as assigned by supervisor
Experience
Expertise in MS office specially spread sheets
Sector Experience 2-4 years
Knowledge of corporate and individual taxation
Education:
BBA/ MBA with Major in Finance and Accounting with 2-4 years’ experience after qualification